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Make a budget and stick to it. Aim to never exceed the set amount you have budgeted for from day one. If you overspend on flowers, then you must cut back from something else on your list. Develop a reasonable timeline, fit to your schedule, and map out due dates on a calendar. You will find well-known wedding websites provide checklists with timelines for you, so be sure to follow these when planning out your calendar. Depending on the timing of the wedding, you will want to ensure you have ample time to plan and insert orders that can take more time than others. Besides online wedding checklists, look for event apps with budgets, checklists and reminders that are used for weddings, or if you prefer to use your go-to event planning apps, those will work just fine. The size of the wedding will determine more from a budget perspective, so first, create a guest list and stick to it as close as possible. Once you have completed the list, move on to selecting a venue, wedding date and theme. The process for selecting the venue is very similar to selecting event venues for other types of events. You will want to meet with venue owners, get a list of what they provide and do not provide on the day of the wedding, have them send you a formal quote, and find out what dates they have available that work with the timing you are working towards. Couples are constantly getting engaged, so finding the weekend that works best for you is sometimes hard to do, but most importantly, the details and service you receive at the venue are crucial. Review the contract and all vendor contracts before signing with the venue, and be sure to ask if you can stop by when they may be having a party so you can see what the venue will look like decorated and full of guests! Find references for all of your vendors, and create a spreadsheet with contact info, and a back-up contact for all vendors. Together, you are all creating one master experience for the bride, groom, and wedding guests. One thing to keep in mind as you are planning a wedding is to go the extra mile for anyone and everyone involved in the wedding. Use your gift vendors and personalize party favors for all of the gifts, find special gifts for the wedding family you can customize just for them that they will cherish forever, and create welcome bags for the wedding guests to drop off at the preferred wedding hotel of choice. Inside the welcome bag, be sure to include the schedule of weekend or day events, times to arrive, and where to go, and goodies for your guests. You can customize your goodies to cater to the location of the wedding — for example, if the wedding is taking place at in a city known for a sports team, maybe include something with the team name on it, or a local beer! Your guests will absolutely love the welcome bags, and thoughtful ideas put behind them. As an event professional, they will be blown away by your checklists and vendor sheets, which will come in handy on the day of your wedding. There are lots of smaller wedding event companies who provide day-of planning services for an affordable cost. Expect something to go not as planned, and when it does, if you are the bride or groom, you can either be well-prepared to have your day-of coordinator jump in and tackle the issue, or let it roll off your back! Day-of logistics can and do sometimes get overlooked, so as the wedding event planner be sure to triple check your checklist no matter what. So many little items tend to appear on the wedding day you may not expect, such as broken zippers on dresses, missing centerpieces, not knowing where a vendor should be located at the venue, etc. Keep your cool at all times, and have a back-up plan to your back-up plan. Take a few minutes to relax, and enjoy the accomplishment of planning an emotional and fun-filled memory in your lives. Remember all events take a huge amount of time, sweat and work to be pulled off, but weddings are events of a different nature. They take months, sometimes years to pull together, and being able to soak all of your hard work in will feel amazing. In Conclusion Weddings can be so much fun to plan as an event professional. Having the right tools and tips ahead of time, will help go a long way when taking the dive into the sometimes overwhelming, but very rewarding process of wedding planning. Hopefully these ten tips will come in handy for any event professional, or soon-to-be wedding planner! She has over 10 years of experience consisting of social media marketing, events and promotional management, digital marketing, and brand development.
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